Megabite Events 2025 Festival: Craft Vendor Application

Thank you for your interest in joining the Megabite Megaverse! We look forward to learning about your business and making you part of our family of vendors. Please Read and fill all fields below.

TERMS:

Vendor agrees to the following:

A) To abide by all policies and procedures printed and incorporated in this application/contract. The signature of this contract indicates that the person signing accepts personal liability for his/her company.

B) Vendors must remain set up until the closing of the event unless otherwise notified by MegaBite Staff!

C) Vendors must leave vendor space in clean condition. No garbage is to be left behind. All vendors are responsible for putting their garbage in the large dumpsters provided be MBE or the host location

D) All vendors must post and tag any event you are attending as MegaBite Events Facebook and Instagram a minimum of 2 weeks prior to the event.

E) Failure to attend an event you have signed up for without informing us may result in not being able to attend future MBE events.

LOAD-IN AND SPACE SET UP & BREAKDOWN:

• Load-in will begin 2 hours prior to the start of each event, and you must be fully set up and ready to open 15 minutes before the event starts.
• If you arrive late (within 30 minutes prior to the start of the event), you will not be able to set up, or attend the event, and will forfeit your vendor fee. If you are running late, you must immediately contact MegaBite Events via text or phone call.
• All tented vendors MUST have weights to secure their tents. A minimum of 5 lbs. per tent leg is required. No weights, no tents.

SPACE ASSIGNMENT:
MegaBite Events will provide a 10x10 (10x20) space at each event for your set up. Mega Bite Events reserves the right to determine tent/booth location. Booth sharing is not permitted without consent. Vendor may not assign their booth or any portion of it to another person/vendor for any reason.

We do not offer exclusive vendor product opportunities, but we do try to limit to 2 same or similar vendors where possible.

DISPLAY REGULATIONS:
No vendor or exhibit may block or interfere with a neighboring booth. Vendors shall confine all activities within the limits of the booth. Nothing may be nailed, tacked, or screwed to any of the trees or structures within the festival area.

LIABILITY / INJURY
Organizer will not assume any liability for any injury that may occur to event visitors, vendors, their agents, or employees during the event, including setting up/break down periods.

STAFFING:
Tents must be staffed at all times with adequate personnel to serve the attendees.

INSURANCE:
Vendor shall carry COI general casualty liability and property damage insurance coverage of at least $1,000,000. Vendor shall name Mega Bite Events, LLC as an Additional Insured, and provide Mega Bite Events LLC, with written evidence of coverage at least 30 days prior to the event.* Vendor may also have to have a separate COI naming the host location or township, Borough or city as additionally insured*

REFUNDS:
Festival events are Rain or Shine. No refunds or credits will be issued unless event is cancelled by host. If the show is canceled for weather conditions or cancelled due to the threat of unsafe conditions, authority of the law, strikes or Act of God. The above-mentioned parties will not be liable for damages, loss, or injury for any reason within or beyond their control. Insurance for such loss, damages or injury shall be the sole responsibility for each exhibitor at their own cost. MegaBite! Events, LLC reserves the sole right to revoke the agreement granted within this application for any reason whatsoever and at any time by refunding the fee paid by the Exhibitor. MegaBite! Events, LLC will not be liable for lost revenue or any other liability whatsoever beyond the fee paid by the Exhibitor because of enforcing this provision. You will forfeit your fee if you choose not to show up.

PROHIBITED: Smoking, alcohol, and other drug us is prohibited while attending event.