Megabite Events 2026 Festival Application: Food Trucks / Trailers / Tents

Welcome to the MegaBite Megaverse!
Thank you for your interest in joining our family of vendors. We are excited to learn more about your business and look forward to working together.

Please read all terms carefully and complete all required fields in this application.

TERMS & CONDITIONS:
By submitting this application, the Vendor agrees to the following:

A. Compliance & Liability

Vendor agrees to abide by all policies and procedures outlined in this application/contract. The signature on this form indicates acceptance of personal liability for the business represented.

B. Event Hours

Vendors must remain fully operational and set up until the event officially closes, unless a MegaBite Events team member instructs otherwise.

C. Cleanliness

Vendors must leave their assigned space clean; no garbage or materials may be left behind.

D. Marketing Requirement

All vendors must follow Megabite Events on Facebook and/or Instagram. This will allow you to see and share promotions for the events.
Additionally, vendors are required to post and tag MegaBite Events on Facebook and/or Instagram @megabiteevents for each event they participate in.

E. No-Show Policy

Failure to attend or last-minute cancellations of an event you have signed up for without informing us in advance may result in removal from future events and will forfeit any paid vendor fees for the affected events.

F. Breaking Down / Leaving Early

If you break down or leave early without consulting a MegaBite Events staff member, you may be prohibited from future events, and will forfeit any paid vendor fees for the affected events.

Payment Notes

• Do NOT send payment at this time. No payment is required upon submittal. You will be invoiced via email once approved.
• A 4% transaction fee applies to all credit card payments.
• Additional space requests may incur additional charges.

Invoices

• Invoices are sent via FreshBooks email.
• Depending on your email security settings, invoices may appear in Spam, Junk, or “Other” folders.

Payment Deadlines

• Vendor fees must be paid within 7 days of the invoice date.
• A $25 late fee applies after 7 days.
• If payment is not received within 15 days, your space may be reassigned to another vendor.

SPACE ASSIGNMENT:

• MegaBite Events reserves the right to assign booth locations.
• Booth sharing is prohibited without prior written approval.
• Vendors may not transfer or sublease their space to another vendor.
• We do not offer product exclusivity; however, we do make an effort to limit duplicate or closely similar vendors where possible.

DISPLAY & SETUP REGULATIONS:

• Vendor displays may not block or interfere with neighboring booths.
• All activity must remain within the assigned space.
• Nothing may be nailed, screwed, or attached to trees or structures in the event area.
• All tents (10x10, 10x20, or larger) MUST be secured with a minimum of 20 lbs. of weight per tent leg.
• Any vendor without compliant weights will not be allowed to set up.

LIABILITY:

MegaBite Events assumes no liability for injuries or damages to visitors, vendors, staff, or property during any part of the event, including setup and breakdown periods.

STAFFING:

Vendor booths must be staffed at all times during event hours.

INSURANCE REQUIREMENTS:

Vendors must carry General Liability and Property Damage insurance coverage of at least $1,000,000.

A Certificate of Insurance (COI) must:

•  Name as additional insured in certificate holder section)
  MegaBite Events, LLC

  1075 Easton Ave. Suite11/282
  Somerset, NJ 08873

• Be submitted with this application
• Applications will not be accepted without a COI
• No exceptions

*Additional COIs may be requested by the town, municipality, or charity as additionally insured, in addition to the certificate of insurance naming MegaBite Events.

REFUND & CANCELLATION POLICY:

No refunds or credits will be issued unless the event is cancelled by MegaBite Events.
A 50% refund is available if the Vendor notifies MegaBite Events of cancellation at least 30 days before the event.

This includes events cancelled due to:

• Weather or unsafe conditions
• Government or authority orders
• Strikes
• Acts of God

MegaBite Events is not liable for revenue loss, damages, or expenses beyond the vendor fee paid.

MegaBite Events reserves the right to revoke this agreement at any time by refunding the vendor fee. No further liability will be assumed.

ADDITIONAL POLICIES:

• Smoking, alcohol consumption, or drug use is strictly prohibited while participating in any event.
• Vendors must comply with all local health, fire, and safety regulations.

VENDOR SPACE FEES:

We have two price structures listed below for events. Please refer to each event for the Festival type and indicate how you will attend.