MEGABITE EVENTS LLC
2027 FOOD TRUCK, TRAILER & TENT VENDOR APPLICATION
VENDOR TERMS, CONDITIONS & PARTICIPATION AGREEMENT
Effective for all 2027 MegaBite Events LLC festivals and events
This Vendor Participation Agreement (“Agreement”) is entered into between MegaBite Events LLC (“MBE,” “Organizer,” or “Company”) and the business or individual submitting this application (“Vendor”).
By submitting this application and electronically signing or acknowledging these terms, Vendor agrees to comply with all provisions of this Agreement for each event for which Vendor is approved.
TERMS & CONDITIONS:
By submitting this application, the Vendor agrees to the following:
A. Compliance & Liability
Vendor agrees to abide by all policies and procedures outlined in this application/contract. The signature on this form indicates acceptance of personal liability for the business represented.
B. Event Hours
Vendors must remain fully operational and set up until the event officially closes, unless a MegaBite Events team member instructs otherwise.
C. Cleanliness
Vendors must leave their assigned space clean; no garbage or materials may be left behind.
D. Marketing Requirement
All vendors must follow Megabite Events on Facebook and/or Instagram. This will allow you to see and share promotions for the events.
Additionally, vendors are required to post and tag MegaBite Events on Facebook and/or Instagram @megabiteevents for each event they participate in.
E. No-Show Policy
Failure to attend or last-minute cancellations of an event you have signed up for without informing us in advance may result in removal from future events and will forfeit any paid vendor fees for the affected events.
F. Breaking Down / Leaving Early
If you break down or leave early without consulting a MegaBite Events staff member, you may be prohibited from future events, and will forfeit any paid vendor fees for the affected events.
Payment Notes
- Do NOT send payment at this time. No payment is required upon submittal. You will be invoiced via email once approved.
- A 4% transaction fee applies to all credit card payments.
- Additional space requests may incur additional charges.
Invoices
- Invoices are sent via FreshBooks email.
- Depending on your email security settings, invoices may appear in Spam, Junk, or “Other” folders.
Payment Deadlines
- Vendor fees must be paid within 7 days of the invoice date.
- A $25 late fee applies after 7 days.
- If payment is not received within 15 days, your space may be reassigned to another vendor.
2027 VENDOR PAYMENT & PERMIT POLICY
Effective for All 2027 MegaBite Events: These policy requirements create a quicker, streamlined, and less burdensome process for all involved.
1. Vendor Fee Payment Deadline
All vendor fees must be paid in full within seven (7) calendar days of the invoice date. Mailed payments must be postmarked no later than the seventh calendar day after the invoice date.
All payments must be made using an approved payment method listed on your invoice. Cash payments are not accepted.
2. Late Payment Fee
A $25 late fee will be assessed if payment is not received within seven (7) calendar days of the invoice date, unless a mailed payment is postmarked by that deadline.
3. Nonpayment and Removal
If full payment, including any applicable late fee, is not received within fifteen (15) calendar days of the original invoice date:
-
The vendor will be removed from the event without further notice.
-
The outstanding invoice will be canceled.
-
The vendor’s space will no longer be reserved and may be offered to another vendor.
A timely postmark does not extend the fifteen-day deadline for receipt of full payment.
4. Health and Fire Permit Requirements
Vendors requiring Health Department and/or Fire Department permits must submit all required applications, documentation, and fees no later than fifteen (15) calendar days before the event.
Failure to meet this deadline may result in:
-
Immediate removal from the event without further notice.
-
Forfeiture of all vendor fees already paid.
-
No refund of vendor fees.
It is the vendor’s responsibility to obtain all required permits and meet all applicable deadlines.
5. Policy Enforcement
These policies apply to all MegaBite Events vendors. MegaBite Events will not chase vendor payments, permit applications, documentation, or permit fees. Vendors are responsible for tracking and meeting all deadlines.
There will be no exceptions to the payment deadlines, late fees, permit requirements, or cancellation policies. Please apply only if you can meet these requirements.
REQUIRED VENDOR ACKNOWLEDGMENT
By signing or electronically submitting this application, I acknowledge and agree that:
-
I am authorized to enter into this Agreement on behalf of the business identified in the application.
-
I have read, understand, and agree to the 2027 MegaBite Events Vendor Terms, Conditions & Participation Agreement.
-
I understand that application submission does not guarantee acceptance or a reserved space.
-
I agree to all payment deadlines, permit requirements, insurance obligations, cancellation terms and event operating policies.
-
I understand that failure to comply may result in removal from an event and forfeiture of applicable vendor fees.
-
I understand that participation does not guarantee attendance, sales volume, profits, or product exclusivity.
