Megabite Events logo

Megabite Events
2026 Festival Application:
Craft/Artisan/Small Foods/
Non-Retail/Data Capture

SECTION 1

Welcome to the MegaBite Megaverse!
Thank you for your interest in joining our family of vendors. We are excited to learn more about your business and look forward to working together.

Please read all terms carefully and complete all required fields in this application.

TERMS & CONDITIONS:
By submitting this application, the Vendor agrees to the following:

A. Compliance & Liability

Vendor agrees to abide by all policies and procedures outlined in this application/contract. The signature on this form indicates acceptance of personal liability for the business represented.

B. Event Hours

Vendors must remain fully operational and set up until the event officially closes, unless a MegaBite Events team member instructs otherwise.

C. Cleanliness

Vendors must leave their assigned space clean; no garbage or materials may be left behind.

D. Marketing Requirement

All vendors must follow Megabite Events on Facebook and/or Instagram. This will allow you to see and share promotions for the events.
Additionally, vendors are required to post and tag MegaBite Events on Facebook and/or Instagram @megabiteevents for each event they participate in.

E. No-Show Policy

Failure to attend or last-minute cancellations of an event you have signed up for without informing us in advance may result in removal from future events and will forfeit any paid vendor fees for the affected events.

F. Breaking Down / Leaving Early

If you break down or leave early without consulting a MegaBite Events staff member, you may be prohibited from future events, and will forfeit any paid vendor fees for the affected events.

Payment Notes

  • Do NOT send payment at this time.
  • A 4% transaction fee applies to all credit card payments.
  • Additional space requests may incur additional charges.
  • Invoices
  • Invoices are sent via FreshBooks email.
  • Depending on your email security settings, invoices may appear in Spam, Junk, or “Other” folders.
  • Payment Deadlines
  • Vendor fees must be paid within 7 days of the invoice date.
  • A $25 late fee applies after 7 days.
  • If payment is not received within 15 days, your space may be reassigned to another vendor.
2027 VENDOR PAYMENT & PERMIT POLICY
Effective for All 2027 MegaBite Events: These policy requirements create a quicker, streamlined, and less burdensome process for all involved.

1. Vendor Fee Payment Deadline
All vendor fees must be paid in full within seven (7) calendar days of the invoice date. Mailed payments must be postmarked no later than the seventh calendar day after the invoice date.
All payments must be made using an approved payment method listed on your invoice. Cash payments are not accepted.

2. Late Payment Fee
A $25 late fee will be assessed if payment is not received within seven (7) calendar days of the invoice date, unless a mailed payment is postmarked by that deadline.

3. Nonpayment and Removal
If full payment, including any applicable late fee, is not received within fifteen (15) calendar days of the original invoice date:
  • The vendor will be removed from the event without further notice.
  • The outstanding invoice will be canceled.
  • The vendor’s space will no longer be reserved and may be offered to another vendor.
    A timely postmark does not extend the fifteen-day deadline for receipt of full payment.
4. Health and Fire Permit Requirements
Vendors requiring Health Department and/or Fire Department permits must submit all required applications, documentation, and fees no later than fifteen (15) calendar days before the event. Failure to meet this deadline may result in:
  • Immediate removal from the event without further notice.
  • Forfeiture of all vendor fees already paid.
  • No refund of vendor fees.
    It is the vendor’s responsibility to obtain all required permits and meet all applicable deadlines.
5. Policy Enforcement

These policies apply to all MegaBite Events vendors. MegaBite Events will not chase vendor payments, permit applications, documentation, or permit fees. Vendors are responsible for tracking and meeting all deadlines.

There will be no exceptions to the payment deadlines, late fees, permit requirements, or cancellation policies. Please apply only if you can meet these requirements.

6. Required Vendor Acknowledgment
Your application will not be processed until you initial the acknowledgment below.
Clear Signature
I agree to comply with all payment deadlines, permit requirements, late fees, cancellation terms, and removal provisions.

SECTION 2

SPACE ASSIGNMENT:

  • MegaBite Events reserves the right to assign booth locations.
  • Booth sharing is prohibited without prior written approval.
  • Vendors may not transfer or sublease their space to another vendor.
  • We do not offer product exclusivity; however, we do make an effort to limit duplicate or closely similar vendors where possible.

DISPLAY & SETUP REGULATIONS:

  • Vendor displays may not block or interfere with neighboring booths.
  • All activity must remain within the assigned space.
  • Nothing may be nailed, screwed, or attached to trees or structures in the event area.
  • All tents (10x10, 10x20, or larger) MUST be secured with a minimum of 20 lbs. of weight per tent leg.
  • Any vendor without compliant weights will not be allowed to set up.

LIABILITY:

MegaBite Events assumes no liability for injuries or damages to visitors, vendors, staff, or property during any part of the event, including setup and breakdown periods.

STAFFING:

Vendor booths must be staffed at all times during event hours.

INSURANCE REQUIREMENTS:

Vendors must carry General Liability and Property Damage insurance coverage of at least $1,000,000.

A Certificate of Insurance (COI) must:

  • Name as additional insured in certificate holder section)
    MegaBite Events, LLC

    1075 Easton Ave. Suite11/282
    Somerset, NJ 08873

  • Be submitted with this application
  • Applications will not be accepted without a COI
  • No exceptions

*Additional COIs may be requested by the town, municipality, or charity as additionally insured, in addition to the certificate of insurance naming MegaBite Events.

REFUND & CANCELLATION POLICY:

No refunds or credits will be issued unless the event is cancelled by MegaBite Events.
A 50% refund is available if the Vendor notifies MegaBite Events of cancellation at least 45 days before the event.

This includes events cancelled due to:

  • Weather or unsafe conditions
  • Government or authority orders
  • Strikes
  • Acts of God

If a vendor cannot attend a scheduled event for any reason, the vendor fee will not be refunded.

MegaBite Events is not liable for revenue loss, damages, or expenses beyond the vendor fee paid.

MegaBite Events reserves the right to revoke this agreement at any time by refunding the vendor fee. No further liability will be assumed.

ADDITIONAL POLICIES:

  • Smoking, alcohol consumption, or drug use is strictly prohibited while participating in any event.
  • Vendors must comply with all local health, fire, and safety regulations.

VENDOR SPACE FEES:

We have two price structures listed below for events. Please refer to each event for the Festival type and indicate how you will attend.

SECTION 3

PAID ADMISSION FESTIVALS: I WILL ATTEND AS:
* STREET FAIR / FREE-TO-THE-PUBLIC EVENTS: I WILL ATTEND AS:
Street Fairs / Free-to-the-Public Events are indicated in the event details and indicated by an *
* GARFIELD NIGHT OUT
STREET FAIR / FREE-TO-THE-PUBLIC EVENTS
JEFFERSON DAY
* WELCOME TO GARLICSVILLE - APPLICATIONS ARE CLOSED FOR ALL FOODS
STREET FAIR / FREE-TO-THE-PUBLIC EVENTS
Name
Address
Drag & Drop Files, Choose Files to Upload You can upload up to 3 files.
Name as shown in additional insured in certificate holder section MegaBite Events, LLC 1075 Easton Ave. Suite11/282 Somerset, NJ 08873
Drag & Drop Files, Choose Files to Upload You can upload up to 5 files.
Please send photos of your past event set-up or items you are selling.
Clear Signature